When using Thru lines on a memo, which statement correctly describes external use?

When using Thru lines on a memo, which statement correctly describes external use?

• A. External: When one or more offices outside you own must see a memo.
• B. External: For budget approvals only.
• C. Internal: For archiving purposes only.
• D. Internal: When one or more offices outside you own must see a memo.

Answer: (A)

Thru lines govern how a memo is routed to recipients. When the memo needs to be seen by offices outside your own organization, that is external use. The description that external use occurs when one or more outside offices must see the memo matches this purpose exactly, covering the involvement of external stakeholders and broader dissemination. The other descriptions are narrower or inconsistent: external use for budget approvals only limits the routing to a single reason; internal use for archiving only doesn’t involve sharing with outside offices; and internal use while outside offices must see the memo doesn’t make sense, since outsiders needing to view it means the routing is external, not internal.

Thru lines govern how a memo is routed to recipients. When the memo needs to be seen by offices outside your own organization, that is external use. The description that external use occurs when one or more outside offices must see the memo matches this purpose exactly, covering the involvement of external stakeholders and broader dissemination.

The other descriptions are narrower or inconsistent: external use for budget approvals only limits the routing to a single reason; internal use for archiving only doesn’t involve sharing with outside offices; and internal use while outside offices must see the memo doesn’t make sense, since outsiders needing to view it means the routing is external, not internal.